How We Use Information
As a data controller, we will only use your personal information if we have a legal basis. The purpose for which we use and process your information and the legal basis on which we carry out each type of processing is explained below.
- Purposes for which we will process the information
- Legal basis for the processing
- To provide you with the information and materials that you request from us.
Our legitimate interest is to respond to your queries and provide any information and materials requested to generate and develop business. To ensure we offer an efficient service, we consider this use proportionate and will not be prejudicial or detrimental to you.
- To personalize our services and products and the Sites to you.
It is in our legitimate interests to improve the site, enhance your experience on our site, and facilitate a system administration to better our services. We consider this use proportionate and will not be prejudicial or detrimental to you.
- To update you on services and products and the benefits we offer.
It is in our legitimate interests to market our services and products. We consider this use proportionate and will not be prejudicial or detrimental to you.
- For direct marketing sent by email to new contacts (i.e., individuals we have not previously engaged with), we need your consent to send you unsolicited direct marketing.
- To send you information regarding changes to our policies, other terms and conditions, and additional administrative information.
It is in our legitimate interests to ensure that any changes to our policies and other terms are communicated to you. We consider this use necessary for our legitimate interests and will not be prejudicial or detrimental to you.
- To administer our Sites, including troubleshooting, data analysis, testing, research, and statistical and survey purposes;
- To improve our Sites to ensure that consent is presented most effectively for you and your computer, mobile device, or other items of hardware through which you access the Sites; and
- To keep our Sites safe and secure.
For all these categories, it is in our legitimate interests to continually monitor and improve our services and your experience of the Sites and to ensure network security. We consider this use necessary for our legitimate interests and will not be prejudicial or detrimental to you.
- To measure or understand the effectiveness of any marketing we provide to you and others and to deliver relevant marketing to you.
It is our legitimate interest to improve our offering and develop our business. We consider this use necessary to generate business effectively and will not be prejudicial or detrimental to you.
It is in our legitimate interests to enforce our terms and conditions of service. Therefore, we consider this use necessary for our legitimate interests and proportionate.
If you do not wish to provide us with your data, we may not properly provide membership services to you and to fulfill our member obligations to you; we may not be able to perform our obligations under the member agreement between us. Where you provide consent, you can withdraw your consent at any time and free of charge, but without affecting the lawfulness of processing based on consent before its withdrawal. You can update your details or change your privacy preferences by contacting us through your usual Frenchman's Creek Beach & Country Club membership contact or as provided in "Contacting Us" below.
Updating Your Information and Opting Out
To review, correct, update, delete, object or otherwise limit our use of your personal information that has been provided to us or request portability and/or details of your personal information we hold, please contact your Frenchman's Creek Beach & Country Club marketing department. You may also determine which personal information is visible to other members via the members-only section of our Sites.
If you are a Frenchman's Creek Beach & Country Club member, you can help ensure that your personal information is accurate and up to date by logging into your account.
You may unsubscribe from marketing communications at any time by clicking the "Unsubscribe" button available at the bottom of any electronic communication we may send to you. You may also unsubscribe from any communication medium by contacting us directly at [email protected].
Disclosure of Your Personal Data to Third Parties
We may share your personal information with 3rd party vendors and affiliates as necessary to carry out the purposes for which the information was supplied or collected (i.e., to provide the services and products you have requested from us). Personal information will also be shared with our third-party service providers and business partners. They assist with the running of the site and our services and products, including hosting providers, email service providers, and payment processing partners. Our third-party service providers and business partners are subject to security and confidentiality obligations. They are only permitted to process your personal information for specified purposes and in accordance with our instructions.
In addition, we may disclose information about you when we believe that such use or disclosure is reasonably necessary to:
- comply with any legal or regulatory obligation;
- establish, exercise, or defend the rights of Frenchman's Creek Beach & Country Club, our staff, members, or others;
- and protect our rights, property, or safety, or the rights, property, or safety of our members or others.
Security of Your Personal Data
The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us during transmission and once we receive it. We use appropriate measures to safeguard personally identifiable information relevant to the type of information maintained and follow applicable laws regarding protecting any such information under our control. No method of transmission over the Internet, or method of electronic storage can be 100% secure. Therefore, we cannot guarantee the absolute security of your information. The Internet is a public forum, and we encourage you to use caution when disclosing information online. Often, you are in the best situation to protect yourself online. You are responsible for protecting your username and password and selecting secure passwords from third-party access.
Data Retention: How Long We Keep Your Personal Data
We will retain personal information, which we process on behalf of our members for as long as needed to provide services and products to our members and in accordance with any agreement in place with our members. When you contact us, we may keep a record of your communication to help solve any issues you may face. Your information may be retained for as long as necessary to fulfill the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.
You may request from us access to, correction of, blocking of, and deletion of your data in line with applicable data protection law. You may also withdraw your consent for us to process your data. However, this will not affect the lawfulness of any processing before you withdraw your consent. Where we process your data with your consent or for the performance of a service by automated means, we will provide to you, or a third party you have chosen, your data in a structured, commonly used, machine-readable format upon request.
Responding to Requests
We may need to request specific information from you to help us confirm your identity and ensure your right to access your data (or to exercise any of your other rights). This security measure ensures that personal data is not disclosed to anyone with no right to receive it. We may also contact you to ask you for further information concerning your request to speed up our response. We try to respond to all legitimate requests within one business day. However, occasionally it may take us longer than a day if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. We may charge a reasonable fee if your request is unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances. Also, please note that we may refuse a request for blocking and deletion where the processing is necessary to comply with a legal obligation or necessary for the establishment, exercise, or defense of legal claims.
We may collect Browsing Information from you as follows:
Web Beacons: The Web Properties may also contain electronic images known as Web Beacons (sometimes called "clear gifs"). Web Beacons collect only limited information that includes a cookie number, time and date of a page view, and a description of the page on which the Web Beacon resides. We may also carry Web Beacons placed by third-party advertisers. These Web Beacons do not accept personal information and are only used to track usage of the Web Properties and activities associated with the Web Properties.
Unique Identifier: We may assign you a unique internal identifier to help keep track of your future visits. We use this information to gather aggregate demographic information about our visitors, and we use it to personalize the information you see on the Web Properties and some of the electronic communications you receive from us. We keep this information for our internal use, which is not shared with others.
Use of Collected Information: Information collected by us is used for three main purposes:
- To provide products and services to you or any third-party service provider obtaining services on your behalf or in connection with a transaction involving you.
- To improve the products and services we perform for you or any third-party service provider.
- To communicate with you and inform you about our and third-party products and services, jointly or independently.
When Information is Disclosed: We might disclose Personal Information and Browsing information when required by law or in the good-faith belief that such disclosure is necessary to: (1) comply with a legal process and applicable laws; (2) enforce this Privacy Notice; (3) respond to claims that any materials, document, image, graphic, logo, design, audio, video or other information provided by you violates the rights of a third party; or (4) protect the rights, property or personal safety of Frenchman's Creek Beach & Country Club, its users or the public.
We maintain appropriate technical and organizational measures and safeguards to keep the Personal Information and Browsing Information disclosed to us secure. We may provide Personal Information and or Browsing information to our affiliates and other businesses or persons for:
- processing such information on our behalf,
- providing legal services to you and on your behalf, and
- promoting our services and the services of our affiliates and trusted business partners as permitted by applicable privacy law. We require that these parties agree to process such information in compliance with our Privacy Notice or in a similar, industry-standard manner that complies with applicable privacy laws. We use reasonable efforts to limit their use of such information and to use other appropriate confidentiality and security measures. A trusted business partner may be subject to that party's Privacy Notice.
We may share Browsing Information with third parties to demonstrate the usage patterns for Frenchman's Creek Beach & Country Club's advertisements, content, functionality promotions, and services on the Web Properties and provide us with analytics services in connection with the Web Properties.
We also reserve the right to disclose Personal Information and/or Browsing Information to take precautions against liability, to investigate and defend against any third-party claims or allegations, to assist government enforcement agencies, to protect the security or integrity of the Web Properties, and to protect the rights, property or personal safety of Frenchman's Creek Beach & Country Club, our users or others. We reserve the right to transfer your Personal Information, Browsing information, and any information about or from you in connection with the merger, sale, or other disposition of all or part of our business and/or assets. We cannot make any representations regarding the use or transfer of your Personal Information, Browsing information, or other information that we may have in the event of our bankruptcy, reorganization, insolvency, receivership, or an assignment for the benefit of creditors. You expressly agree and consent to the use and or transfer of the foregoing information in connection with any of the above-described proceedings. We cannot and will not be responsible for any breach of security by any third party or for any actions of any third party that receives any of the information that is disclosed to us.
You can find more information about managing cookies for all the commonly used internet browsers by visiting www.allaboutcookies.org. This website will also explain how you can delete cookies that may be already stored on your device.
IP Addresses and Aggregate Information
An Internet Protocol ("IP") address is associated with your computer's connection to the Internet. We may use your IP address to help diagnose problems with our server and to administer the site and maintain contact with you as you navigate through the site. Your computer's IP address also may be used to provide you with information based upon your navigation through the site. Aggregate information is used to measure the visitors' interest in, and use of, various areas of the site and the various programs that we administer. We will rely upon aggregate information, which is information that does not identify you, such as statistical and navigational information. With this aggregate information, we may undertake statistical and other summary analyses of the visitors' behaviors and characteristics. Although we may share this aggregate information with third parties, none of this information will allow anyone to identify you, or to determine anything else personal about you.
Certain functionality on the Web Properties is specifically designed to permit interactions that you initiate between the Web Properties and third-party websites or services, including third-party social networks ("Social Features"). Examples of Social Features include enabling you to transmit content to the Web Properties from your account on a third-party website or service and to "like" or "share" our content on the Web Properties to other websites or services.
If you choose to use Social Features, the information you post or provide access to may be publicly displayed on the Web Properties or by the provider of the Social Feature that you use. Similarly, if you post information on a third-party platform that references Frenchman's Creek Beach & Country Club (e.g., by using a hashtag associated with us in a tweet or status update), your post may be published on the Web Properties in accordance with the terms of the third-party website or service. In addition, the third party and we may access certain information about you and your use of the Web Properties and the third-party site or service. In addition, we may receive information about you if other users of a third-party website give us access to their profiles. You are one of their "connections," or information about you is otherwise accessible through your "connections" web pages, profile pages, or similar pages on a social networking or other third-party website or interactive service.
The information we collect in connection with Social Features is subject to this Privacy Notice. In addition, the data collected and stored by the third parties remains subject to those third parties privacy practices, including whether the third parties continue to share information with us, the types of information shared, and your choices concerning what is visible to others on those third-party websites or services.
Links to Third-Party Websites and Third-Party Applications
Our Sites may contain links to third-party websites. These third-party websites are operated by companies outside our control, and your activities at those third-party websites will be governed by the policies and practices of those third parties. Frenchman's Creek Beach & Country Club does not endorse or make any representations about such third-party websites and applications. As such, Frenchman's Creek Beach & Country Club is not responsible for the privacy practices or content of third-party websites, and applications are subject to their privacy policies. If you choose to access such links, we encourage you to review all third-party site privacy policies before submitting your data.
Employment Opportunity Information
For individuals interested in job opportunities with us, Web Properties may allow prospective employees to request additional job opportunity information or submit a response to a job opportunity. In addition, the Web Properties may be used to collect Personal Information from prospective employees for human resources recruitment purposes. By submitting any preceding information, you consent to its dissemination to, and use by, us and our affiliates. The prior also applies to job application inquiries that you may transmit to us other than through the Web Properties.
We do not sell or market our services to children, and the site is not intended for or directed at children. As such, our Sites are designed for adult user interaction. We do not intentionally collect personally identifiable information from children. If you believe that we may have collected personal information from someone under the applicable age of consent without proper consent, please let us know using the methods described in this policy. THE WEB PROPERTIES ARE NOT INTENDED FOR CHILDREN UNDER 12 WHO ARE UNACCOMPANIED BY HIS OR HER PARENT OR LEGAL GUARDIAN. Parents and legal guardians should be aware that this Privacy Notice will govern our use of Personal Information, but also that information that is voluntarily given by children – or others – in email exchanges, bulletin boards, or the like may be used by other parties to generate unsolicited communications. We encourage all parents to instruct their children in the safe and responsible use of their Personal Information while using the Internet.
European Union Users
The Web Properties are hosted in the United States and are governed by United States law. If you are using the Web Properties from outside the United States, please be aware that your Personal Information and/or Browsing Information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. By using the Web Properties, you consent to your Personal Information and Browsing Information being transferred to our facilities and to the facilities of those third parties with whom we share it as described in this Privacy Notice. The European Union's General Data Protection Regulation (Regulation (EU) 2016/679) gives certain rights to European data subjects in relation to their personal data.
Lawful basis for processing. We will only process your personal data when we have a legal basis to do so. When we do process your personal data, we will do so with your consent or because the processing is necessary: for the performance of legal services for you; to comply with our legal obligations; to pursue our legitimate interests; or to establish or defend a legal claim.
Your rights: If applicable, you may have the following rights under some circumstances:
- You may request information about what personal information we have about you.
- You may request rectification, deletion, and limitation of your personal information as long as this is legally permissible and possible within the framework of an existing contractual relationship.
- You have the right to transfer the personal information you have provided us based on consent or a contract (data portability).
- If you have given us consent for personal information processing, you can revoke it at any time in the same way you have granted it. The revocation of the consent does not affect the legality of the processing done before you revoked your authorization.
To exercise your rights, contact us by one of the methods set forth at the end of this Privacy Notice. We will respond to your request within thirty days. We may not be able to accommodate your request in every situation, but if that is the case, we will let you know why. We may charge you an administrative fee for subsequent requests.
Complaints: If you are a data subject in the European Union and you believe that our processing of your data infringes applicable law, you may submit a complaint with a supervisory authority. The name and contact details of the Data Protection Authorities in the European Union can be found at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
If we receive formal written requests or complaints, we will follow up with the party making the request or complaint. To the extent permitted by applicable law, where we would not adequately address your request, you have the right to complain to the competent data protection authority in your locality.
Your Consent to this Privacy Notice
By submitting Personal Information and or Browsing information to us, you consent to the collection and use of information as specified above or as we see fit unless you inform us otherwise using the procedure identified below. If we decide to change this Privacy Notice, we will make an effort to post those changes on this web page. Each time you provide information to us or we receive information from you, following any amendment of this Privacy Notice will signify your assent to and acceptance of its revised terms for all previously collected data and information collected from you in the future. We may use comments, information, or feedback you submit in any manner that we choose without notice or compensation.
Frenchman's Creek Beach & Country Club
13495 Tournament Drive
Palm Beach Gardens, Florida 33410
Email: [email protected]
Changes to This Policy
EFFECTIVE AS OF: September 1, 2022